COVID-19 Policies

EFFECTIVE: Fall Semester 2020 

Community Expectations Agreement 2020-21

+

BYU Law School is a special community, with shared values, principles, and mission. We strive to learn the laws of men in the light of the laws of God. We also strive to remember and uplift all in our community, particularly those in the “last wagon,” who may have trials we cannot see and a view that does not match our own. The ways in which we treat each other reflect these values and this commitment to community. During these unprecedented times, we must rely on each other and work together to create a welcoming and comfortable physical environment that promotes health and safety for our entire law school community.

We understand that some members of our community will choose to remain isolated because of individual situations that make the risks of daily presence in the building unacceptably high. We also understand that other members of our community are anxious to return to the building and resume in person interactions.  We are committed to making our physical spaces–classrooms, offices, and study environments–as safe as reasonably possible. However, our efforts to mitigate the health and safety risks to our community depends on the cooperation and engagement of all our students, staff, and faculty to help create a culture of care and wellness for all.

As a student at BYU Law School, I agree:

 

To self-monitor for COVID-19 symptoms and not enter the building while I experience any symptoms. I also agree to get tested for COVID-19 if I experience symptoms or have been exposed to COVID-19 and follow health care professionals’ advice on self-isolation until I receive results from that testing.

illustration containing the list of covid-19 symptoms fever cough shortness of breath
stop the spread of germs, stay home when you are sick except to get medical care

Report any positive testing results to BYU using the form on their website. In addition, I will also report any positive result to Dean Bryan Hamblin and coordinate with my professors regarding my coursework and attendance.

illustration of a woman on the phone with a health department contact tracer

To maintain physical distance of six feet or more from others while on campus whenever possible.

illustration of people maintaining 6 feet of social distancing in a public space

To wear a face mask when inside the Law School building and outside on BYU campus if I am within six feet of others.

illustration of people on a bus distancing and wearing masks that cover nose and mouth

To employ good hygiene practices, including hand-washing, using hand sanitizer, and using disinfectant wipes in classrooms in my seating area.

stop the spread of germs, clean and disinfect frequently-touched surfaces
stop the spread of germs, wash your hands often with soap and water for 20 seconds

To sit only in seats designated as available in classrooms and other settings in the Law School and to follow the Classroom Protocols.

slow the spread, practice physical distancing in classrooms

To follow the Events Policy regarding the maximum number of attendees in any room used for Law School speakers and the maximum number of attendees for all law school co-curricular and club meetings.

illustration of a park with a food truck and visitors who are socially distancing

To refrain from bringing guests, including family members, to the Law School unless granted an exception by Dean Bryan Hamblin.

illustration of two adults entering a room together

 

I understand that violations of this agreement may be referred to the COVID-19 Oversight Committee for further investigation and that persistent lack of cooperation in these community expectations may result in sanctions including, but not limited to, loss of building privileges, a letter addressing my character and fitness to practice law being placed in my academic record, and suspension from the Law School.

10 Tips for Being a Successful Online Student

+

Did you know studies have shown that online learning can be as effective as in-person learning and, when done effectively, can even result in increased student learning compared to the learning accomplished in a traditional lecture-based course? While online learning in law school is not what many of us anticipated one year ago, there is no reason you can’t be successful and have a great learning experience this year if you have good habits in place to optimize your learning.

  1. Schedule Your Work Days

    Choose a start time and a stop time each day and build in reasonable breaks, then stick to your schedule just as you would if you were an attorney working from home right now. With 168 hours in a week, you can devote 50 hours to your schoolwork, spend 8 hours a night sleeping, and still have 62 hours a week for everything else. The key is to clearly delineate work time and make sure that when you are “on the clock” you are actually working. One simple idea is to think of your time in billable hours. If what you are doing could be “billed” to the law school as schoolwork, it is work time; everything else—surfing the internet, checking social media, or taking lengthy breaks—is not.

  2. Create a Dedicated Learning Space

    No matter how big or small your living quarters, set aside a place specifically designated for schoolwork that limits noise and distractions. With some creativity and a small investment, you can create dedicated “office” that will help you be more efficient when working and gives your brain a clear signal when you are done for the day. Equip your office space with everything you need and remember to make it pleasant. For those limited in space, Google “minimalist offices” for inspiration on creating an office in even the smallest of places. A small nook in your home and a quick trip to IKEA can equip you for success for the next year
    to come.

  3. Be on Time

    Just as you wouldn’t show up a few minutes late to a court hearing with a judge whether in-person or on Zoom, don’t show up late to meeting with your professor and classmates, including scheduled class time. As one business writer in Forbes wrote, “Five minutes early is on time. On time is late. Late is unacceptable.” Get in the habit of being 5 minutes early to each virtual class and remember that it takes a few minutes to log-on so plan ahead for that.

  4. Dress and Act the Part

    Even though court proceedings are being held virtually right now, attorneys are still expected to appear in professional dress with an appropriate background. Studies show that dress has a direct correlation to behavior. When you wear pajamas, you are less likely to act as a professional than if you are in a buttoned shirt. In fact, the act of getting ready for the day releases neurotransmitters, which increase feelings of motivation and optimism. Plan a routine of getting ready for school each day including putting on the type of clothes you would wear to the law school. Additionally, make sure that your background (real or virtual) is professional. Do a test run with your camera to see what others will see when you appear on screen, and when you appear on camera act as you would in class; for example, don’t tune in while lounging on your couch or running on your treadmill.

  5. Be Focused

    Make a commitment to show respect to yourself, your support system, your classmates, your professors, and your future clients by being focused during class-time. Multi-tasking is not only impolite but also decreases your performance on every task you are doing at the time. Even if you think you can give your full attention to class while playing the latest version of Candy Crush, science says you can’t. Turn off your notifications, put away your phone, and remember that one day instead of a professor you will have a client on the other side of the desk, and both deserve your complete attention.

  6. Engage During Class Time

    Our faculty at BYU Law School have spent the last several months studying best practices in online learning, which includes frequent student engagement. No professor wants to ask a question only to receive radio silence. Engage, engage, engage. Active learning requires your brain to be active. Even if you aren’t called on or asked to volunteer, jot down the answer you would have given. One of the most critical skills an attorney can have is the ability to engage at high-levels for long periods of time (for example, an 8-hour jury trial day or revising a 300-page contract), so get in the habit now of being engaged from start to finish during class.

  7. Meet with Your Professors and Teaching Assistants Outside of Class

    Even though there will not be in-person faculty or TA meetings, don’t neglect one of the most valuable resources you have in law school: one-on-one time with your professor and TA to ask questions, engage in discussion, and form relationships. Virtual meetings are not the same as in-person meetings, but they can be just as effective. Make it a goal to meet with each of your professors during their office hours at least once during the semester and take advantage of the services your TA offers. Making the effort to reach out will result in increased learning and relationships that you will benefit from in ways that you cannot predict now from letters of recommendation to phone calls to former partners at your dream law firm.

  8. Form Study Groups and Stay in Touch with Classmates

    Some of the most important connections you will make in your legal career are formed during law school. There is no end to the technology available to facilitate interaction. Form a study group and get creative with your study habits from discussion boards to instant messages to recorded videos you send to each other with hypos, questions, responses, and words of encouragement. Working with your classmates will improve your learning, provide much-needed emotional support both ways, and build your network with hundreds of future attorneys. From one day forming a law firm together to receiving client referrals from each other, don’t forget about the brilliant people who may no longer be sitting in a carrel next to you, but are just a phone call or text away.

  9. Learn the Tech & Know the Netiquette

    Before classes begin, make sure that any technology your professor requires is working. Download all programs or apps beforehand so you have the most up-to-date versions and play around with them to make sure you know how to navigate them. There are hundreds of YouTube videos that show things like how to operate Zoom, navigate Canvas, or post to a Slack discussion thread. Pay attention to a professor’s “netiquette” (internet protocols) and meet or exceed them. Online learning studies have shown that having your video turned on results in you being more likely to interact and less likely to multitask, so plan on having your video on even if your professor does not require it.

  10. Invest in High-Quality Internet and The Right Equipment

    Having the right tools that work well each day is critical, so take the time and money to set yourself up for success. See the “Back-to-School Equipment Checklist for Online Learners” for more details.

Finally, remember to be patient with yourself and others. We are all experiencing an unprecedented opportunity in higher education for growth through challenge; work to be excited and grateful for the opportunity to learn in ways you never have experienced before. It’s going to be an exciting year!

~The Academic Development Office at BYU Law School~

Back-to-School Equipment Checklist for Online Learners

+

A successful online classroom experience requires the right tools. As you prepare for the school year, make sure you have the following:

  1. A Functional Computer

    You will need a computer you can rely on without fear of technical or functional issues. The latest and most expensive model is not necessary, but your computer should be able to work at a reasonably quick speed. See the law school’s website for specific recommendations.

  2. High-speed, Reliable Internet

    Investing in reliable high-speed internet is a necessity for online learning so you can access classes and course materials.If possible, use a hardwired internet connection (plugged into your modem or router), which providers greater speed than a wifi connection does. If you are using wifi and are living with multiple people who require internet access or have slow or intermittent service, consider upgrading your internet or purchasing a wifi booster. Check your connection instantly and compare with Zoom’s recommended bandwidth requirements.

  3. A Headset and Microphone

    A headset and microphone will increase sound quality for both you and your online classmates. Additionally, for those who are planning on streaming courses while in the law school building, a headset and microphone will be critical to avoid audio feedback and disruption issues for yourself and for everyone sitting around you. Specifically, if you choose to stream from the library, headsets are required. A basic set can be purchased for $10-40; if possible, consider upgrading to a set with noise-cancelling headphones as this may be one of your most frequently used tools this year.

  4. An Extra Monitor or Smart TV

    Do not plan on watching your classes on your iPhone and, even if you have a laptop, consider buying an extra monitor for better viewing or streaming your classes to a Smart TV if you have one. Although not an absolute necessity, a large screen can significantly enhance your ability to focus during your online courses. Extra monitors can be purchased for $100 or less or, depending on inventory, BYU IT Surplus has monitors available for purchase or rent.

  5. Access to a Printer

    Students will continue to have access to law school printers during the semester. However, if you prefer printing off materials and will need to do so from home, consider investing in a printer. A basic printer can be purchased for $100 or less.

  6. Necessary Software

    Download the software you will need for each online course before the first day of class. Make sure your computer and applications are up to date and that each runs smoothly before each class session.

  7. A Good Workstation

    Create a dedicated learning space where you can keep your books, notes, and other items. In an online setting, students may find themselves sitting in one place for hours. Consider investing in a comfortable chair, a
    sturdy desk, and any storage items needed to help keep your personal workstation organized.

  8. A Mask*

    *If you are planning on being in the law school for any of your classes, online or otherwise, you will be required to wear a mask. Stock up on some disposable masks that you can keep in your carrel, in your school bag, or in your car so you always have a back-up option in case you forget your mask from home, and consider purchasing a 5 or 10-pack of washable masks that you can reuse throughout the semester.

 

~The Academic Development Office at BYU Law School~

Classroom Protocols

+

Attendance

  • Please see the 2020 Fall Semester Class Attendance Policy below.

Face Coverings

  • Students, staff, and faculty are expected to comply with the university’s face covering policy. Faculty may not waive the university’s face covering requirement.
  • Each faculty member will establish policies in his or her course syllabi for enforcing the university’s policy in the classroom. Consequences may include, but are not limited to, requiring students to purchase a disposable face mask at the library circulation desk, lowering a student’s grade, moving class online, and/or cancelling class. Repeated violations may result in a referral to the law school’s COVID-19 Oversight Committee, which may consider a range of consequences including, but not limited to, loss of access to the law school building, involuntary withdrawal from in-person classes, and (as a last resort) recommendation to the Associate Dean for Research and Academic Affairs that the student be suspended or dismissed from the law school.

Protocols for Classroom Seating

  • The law school has designated and marked seating spaces to facilitate the observance of CDC social distancing guidelines.
  • The law school will provide seating charts that reflect available seating based on CDC social distancing guidelines. Using these seating charts, faculty are required to establish seating assignments and record in-person attendance to support contact tracing.

Protocols for Entering Classrooms

  • All students should arrive at least 5 minutes early and maintain social distancing while waiting for the room to open.
  • If doors are closed, the first students to enter should prop them open for all that follow.
  • Students should maintain social distancing while entering and go directly to their seats.
  • Using cleaning supplies provided by the law school, students are expected to clean their own seating areas before each class begins.
  • After everyone has entered, the student seated nearest each door should close it.

Protocols for Participating in Class

  • Faculty and students should use best efforts to maintain social distancing throughout each class period. If a student needs to leave the room for any reason (e.g., to use the restroom, etc.), he or she should seek to minimize disruption and maintain social distancing to the extent possible.
  • Students may drink water or beverages in class, but they should seek to minimize the extent to which their face is uncovered when they do. Straws are encouraged. Students should avoid removing their mask in class for any other reasons, including to eat.
  • To the extent possible, faculty should make materials available electronically. If physical handouts are necessary, faculty should distribute them in a way that minimizes contact.

Protocols for Exiting Classrooms

  • Faculty should always end class no later than the scheduled time.
  • After each class, the faculty member should leave the room first.
  • Students should then exit one row at a time, maintaining social distancing and leaving the doors propped for students that follow.

Protocols for Between Classes

  • Students should do their best to maintain social distancing between classes, keeping in mind that gathering in groups increases risk for vulnerable members of our community.
  • Students may take off their masks to eat in the law school building, but they should use best efforts to maintain social distancing and to utilize open spaces when they do.
  • Students should not stop by faculty members’ offices but should instead take advantage of virtual office hours.

Protocols for Office Hours and TA and Student Advisor Meetings

  • In keeping with the university’s guidance to minimize face-to-face interaction and in- person meetings, faculty should designate regular virtual office hours for students.
  • Any meetings between students and TAs or student advisors should also be virtual.

Class Attendance Policy

+

In-person First-year Classes

  1. Provided that Fall 2020 courses are allowed to be in-person (F2F), then the following first-year courses may be taught F2F, subject to the needs of the individual professor: Torts, Contracts, Property, and Legal Research and Writing. In those courses that are taught F2F, each professor will adopt and publish an attendance policy, which will be contained in the course syllabus and placed on the course webpage prior to the first day of classes (August 21, 2020). Though each professor has discretion over crafting and enforcing the attendance policy optimal to that professor’s course, for Fall 2020, the following Law School attendance policies have been adopted:
  2. All F2F First-Year Courses will be recorded, and recordings will be available to all students, regardless of whether a student has a current accommodation letter from the University Accessibility Center. Generally, watching a recording of a F2F class does not count as attending the course for attendance purposes.
  3. All F2F First-Year Courses will have Zoom capability, meaning that students may attend the course by Zoom under certain circumstances, and attendance by Zoom will count for attendance purposes under the professor’s attendance policy. For courses in which the entire class meets together each class period, the professor has the discretion to determine whether a student may attend via Zoom, subject to Section 5. For courses in which part of the class is always attending via Zoom, being physically present from the Zoom “remote” classroom will count for attendance purposes under the professor’s attendance policy. If a student requests to attend via Zoom from somewhere other than the scheduled remote classroom, the professor has the discretion to determine whether a student may do so, subject to Section 5.
  4. Due to the COVID-19 pandemic, for Fall 2020, we actively encourage students to not enter the Law School building for any purpose if they have symptoms of COVID-19. We also encourage those students with symptoms to get tested as soon as possible. Upon testing negative for COVID-19, a student may enter the Law School building if their symptoms have subsided. In addition, students who come in close contact with an individual who has tested positive for COVID-19 are asked not to enter the Law School building for fourteen (14) days after being exposed to the virus. Students who may not enter the Law School building for COVID-19-related reasons must communicate with Assistant Dean of Student Affairs Bryan Hamblin, who will coordinate absences with the relevant First-Year professors.
  5. If at any time during Fall 2020, a student determines that because of underlying health conditions of the student or a household member that they cannot prudently enter the Law School building, then that student should contact Dean Hamblin to coordinate transitioning to Zoom-only attendance.
  6. If a First-Year professor receives notice from Dean Hamblin that a student has a COVID-19-related reason to not attend class in-person in the regularly scheduled classroom, whether short-term or long-term, the professor will work with Dean Hamblin and the student to allow the student to attend via Zoom when able. Absences due to severe COVID-19 situations may be exceptions to the professor’s official attendance policy.
  7. Students should anticipate childcare needs when registering for F2F classes. However, in the event that the State of Utah returns to the “Red” phase and childcare options are cancelled, which will prompt all First-Year classes to move online, students should communicate with Dean Hamblin if lack of childcare precludes the student from attending classes via Zoom.

Online First-year Classes

  1. Though most Fall 2020 classes will be delivered in F2F format, some sections of some First-Year courses and all sections of Milestones will be held completely online via Zoom. In addition, we anticipate the possibility that at some point during Fall 2020 that the University or the Law School may determine that all Law School classes should move online because of a COVID-19 outbreak. In those courses or sections of courses that are scheduled to be taught online, each professor will adopt and publish an attendance policy, which will be contained in the course syllabus and placed on the course webpage prior to the first day of classes (August 21, 2020). Though each professor has discretion over crafting and enforcing the attendance policy optimal to that professor’s course, for Fall 2020, the following attendance policies have been adopted:
  2. Attendance via Zoom for a completely online course will satisfy the professor’s attendance policy. In addition, professors may require further action to constitute attendance, such as turning the Zoom camera on or responding to poll questions. For all online classes, reliable access to internet is a class requirement. Professors have the discretion to treat absences due to lack of internet access as ordinary absences. In the case of asynchronous online classes, the professor will determine how to count synchronous and asynchronous participation.
  3. Due to the COVID pandemic, for Fall 2020, we actively encourage students to not enter the Law School building for any purpose if they have symptoms of COVID-19. We also encourage those students with symptoms to get tested as soon as possible. Upon testing negative for COVID-19, a student may enter the Law School building if their symptoms have subsided. In addition, students who come in close contact with an individual who has tested positive for COVID-19 are asked not to enter the Law School building for fourteen (14) days after being exposed to the virus. Students who may not enter the Law School building for COVID-19-related reasons must communicate with Assistant Dean of Student Affairs Bryan Hamblin, who will coordinate absences with the relevant First-Year professors.
  4. If during Fall 2020, a student determines that because of underlying health conditions of the student or a household member that they cannot prudently enter the Law School building. For students who are unable to enter the Law School building, absences from an online class due to internet connectivity issues may be treated as an ordinary absence. However, absences from an online class due to COVID-19 related illness or caregiving may be excused by the professor in consultation with Dean Hamblin.
  5. If a First-Year professor receives notice from Dean Hamblin that a student has a COVID-19-related reason to not attend an online class via Zoom, whether short-term or long-term, the professor will work with Dean Hamblin and the student to allow the student to attend via Zoom when able. Absences due to severe COVID-19 situations may be exceptions to the professor’s official attendance policy.
  6. Students should anticipate childcare needs when registering for online classes. Students are expected to be as fully engaged in an online class as they would be if physically present in a classroom. However, in the event that the State of Utah returns to the “Red” phase and childcare options are cancelled, which will prompt all First-Year classes to move online, students should communicate with Dean Hamblin if lack of childcare precludes the student from attending classes via Zoom.

In-person 2L/3L Classes

  1. Provided that Fall 2020 courses are allowed to be in-person (F2F), then many upper-level courses will be taught F2F. In those courses that are taught F2F, each professor will adopt and publish an attendance policy, which will be contained in the course syllabus and placed on the course webpage prior to the first day of classes (August 21, 2020). Though each professor has discretion over crafting and enforcing the attendance policy optimal to that professor’s course, for Fall 2020, the following attendance policies have been adopted:
  2. Unless an exception is granted by Associate Dean for Faculty and Curriculum Carolina Núñez, all Law School courses will be recorded, and professors may make recordings available to students in their discretion.
  3. Due to the COVID-19 pandemic, for Fall 2020, we actively encourage students to not enter the Law School building for any purpose if they have symptoms of COVID-19. We also encourage those students with symptoms to get tested as soon as possible. Upon testing negative for COVID-19, a student may enter the Law School building if their symptoms have subsided. In addition, students who come in close contact with an individual who has tested positive for COVID-19 are asked not to enter the Law School building for fourteen (14) days after being exposed to the virus. Students who may not enter the Law School building for COVID-19-related reasons must communicate with Assistant Dean of Student Affairs Bryan Hamblin, who will coordinate absences with the relevant professors.
  4. If during Fall 2020, a student determines that because of underlying health conditions of the student or a household member that they cannot prudently enter the Law School building, then that student should contact Dean Hamblin to coordinate transitioning to Zoom-only attendance, if available, or to be granted access to class recordings. Because 2L/3L courses that are taught F2F may not have Zoom-capability or may not be designed to allow for remote participation, professors may, in their discretion, choose not to allow students to participate via Zoom, even for COVID-19 related reasons. Students who anticipate self-isolating because of COVID-19 should circumstances in Utah change should consider registering for online courses instead of F2F courses. Professors are not required to change a F2F course to an online or Zoom-capable course mid-semester unless ordered to do so by the University or the Law School.
  5. If a Law School professor receives notice from Dean Hamblin that a student has a COVID-19-related reason to not attend class in-person in the regularly scheduled classroom, whether short-term or long-term, the professor will work with Dean Hamblin and the student to allow the student to attend via Zoom or be granted access to class recordings. Absences due to severe COVID-19 situations may be exceptions to the professor’s official attendance policy.
  6. Students should anticipate childcare needs when registering for F2F classes. However, in the event that the State of Utah returns to the “Red” phase, which will prompt all Law School classes to moveonline, students should communicate with Dean Hamblin if lack of childcare precludes the student from attending classes via Zoom.

Online 2L/3L Classes

  1. Though many Fall 2020 classes will be delivered in F2F format, many Law School courses will be online via Zoom. All online courses will be designated as such in registration materials. In those courses or sections of courses that are taught online, each professor will adopt and publish an attendance policy, which will be contained in the course syllabus and placed on the course webpage prior to the first day of classes (August 21, 2020). Though each professor has discretion over crafting and enforcing the attendance policy optimal to that professor’s course, for Fall 2020, the following attendance policies have been adopted:
  2. Attendance via Zoom for a completely online course will satisfy the professor’s attendance policy. In addition, professors may require further action to constitute attendance, such as turning the Zoom camera on or responding to poll questions. For all online classes, reliable access to internet is a class requirement. Professors have the discretion to treat absences due to lack of internet access as ordinary absences. In the case of asynchronous online classes, the professor will determine how to count synchronous and asynchronous participation.
  3. Due to the COVID-19 pandemic, for Fall 2020, we actively encourage students to not enter the Law School building for any purpose if they have symptoms of COVID-19. We also encourage those students with symptoms to get tested as soon as possible. Upon testing negative for COVID-19, a student may enter the Law School building if their symptoms have subsided. In addition, students who come in close contact with an individual who has tested positive for COVID-19 are asked not to enter the Law School building for fourteen (14) days after being exposed to the virus. Students who may not enter the Law School building for COVID-19-related reasons must communicate with Assistant Dean of Student Affairs Bryan Hamblin, who will coordinate absences with the relevant professors.
  4. If during Fall 2020, a student determines that because of underlying health conditions of the student or a household member that they cannot prudently enter the Law School building. For students who are unable to enter the Law School building, absences from an online class due to internet connectivity issues may be treated as an ordinary absence. However, absences from an online class due to COVID-19 related illness or caregiving may be excused by the professor in consultation with Dean Hamblin.
  5. If a Law School professor receives notice from Dean Hamblin that a student has a COVID-19-related reason not to attend an online class via Zoom, whether short-term or long-term, the professor will work with Dean Hamblin and the student to allow the student to attend via Zoom when able. Absences due to severe COVID-19 situations may be exceptions to the professor’s official attendance policy.
  6. Students should anticipate childcare needs when registering for online classes. Students are expected to be as fully engaged in an online class as they would be if physically present in a classroom. However, in the event that the State of Utah returns to the “Red” phase and childcare options are cancelled, students should communicate with Dean Hamblin if lack of childcare precludes the student from attending classes via Zoom.

Career Development Office Operating Policies

+

Career Development Office Protocol

  • All staff members and visitors are expected to follow the instructions on the sign at the entrance to the CDO space.
  • The CDO will have a hand sanitizing dispenser for all students and staff to use before entering the CDO space.
  • All CDO staff members will wear face coverings in all CDO space (except in enclosed office areas occupied by a single individual).
  • With rare exceptions, all CDO staff meetings will be held virtually.

Protocols for Career Advice for Students

  • Student advising via virtual appointments is encouraged.
  • Each CDO staff member will designate regular virtual appointment hours for student to schedule via LINX.
  • Due to the sensitive nature of the work of the CDO office, in-person meetings with students will also be available by request. These meetings can likewise be scheduled in LINX.
  • CDO staff members will coordinate their schedules for in-person appointments so that only one staff member will have in-person meetings at any time.
  • All CDO staff member in-person consultations with students will comply with the following requirements:[1]
    • In-person consultations will be held only in the large conference space in the CDO or in room 364B, where social distancing guidelines will be observed.
    • CDO staff members and students involved in meetings will wear face coverings.
    • After each meeting, the CDO staff member involved will use law-school-provided cleaning supplies to clean all surfaces and doors in that room.
    • The small conference space in the CDO office will be used for one person to wait, and when that person moves to the large conference space, a CDO staff member will use law-school-provided cleaning supplies to clean all surfaces in that room.
    • Scheduled appointments will be designed with sufficient time to avoid waiting lines and the CDO secretary or student secretary will have schedules for future times to give to students who may otherwise wait in line.

Protocols for CDO Staff Member Events with Students

  • No CDO staff member will host any event or other activity that is either open to the public or has more than 20 confirmed participants.
  • In compliance with the law school’s Fall 2020 Events Policy, face coverings are required at CDO events and social distancing will be observed. If food is served at the event, it will be done in accordance with the law school’s Fall 2020 food policy.
  • All CDO staff members will make sure that any in-person events which are designed to permit CDO staff members to become acquainted with students do not disadvantage students who are uncomfortable or unable to participate in-person events (in other words, each CDO staff member will make virtual events available to such students, or allow students to join the in-person event virtually).

[1] Dave Colton, whose office is located in the Law & Religion Center, will use the same procedures, but may use the Law & Religion Center conference room rather than the CDO conference room if he so chooses and it does not interfere with activities of the Center.

Law Library Policies

+

General

  • Masks are required in the library in accordance with BYU policy. Students who have scheduled a study room for a job interview through the CDO and who are using the room alone for that purpose with the door closed do not have to wear a mask.
  • Students are strongly encouraged to spread out in the library to maintain physical distancing.
  • Students using the library should sit in designated physically distanced seats and not tamper with seats that the library has indicated are unavailable due to distancing.
  • Students who find themselves within a busy area of the library (including in their carrel area) are responsible for moving to a less congested area of the library as they deem necessary and should not ask others to move.
  • No fliers are to be placed on carrels.
  • Eating is acceptable pursuant to BYU policy provided students eat “in a stationary location while maintaining physical distancing.” Masks should be replaced immediately after eating.

Cleaning

  • Building Care will clean and disinfect student carrels once each day with an EPA tested chemical. However, they will not remove personal items and clean beneath them. Students are responsible for any additional cleaning of their assigned carrel.
  • Cleaning wipes are available throughout the library for student use.
  • Students are strongly encouraged to clean tables and other hard surfaces in shared library study spaces prior to use.

Zoom

  • Use of Zoom is not permitted on the 2nd and 4th floors.
  • Students are permitted to participate in online classes via Zoom on the 1st and 3rd floors of the library in the carrel and seating areas and in the Rex Lee Reading Room (third floor).
  • Use of headphones or earbuds is required.
  • Students may answer questions and speak as permitted during Zoom class sessions.
  • Students may not use Zoom or other connectivity tools (FaceTime, Google Meets, Microsoft Teams, etc.) to participate in study groups virtually in the library except in the Rex Lee Reading Room or in study rooms by two students meeting virtually with the rest of their study group.
  • Please be considerate and think of those around you!

Study Rooms

  • The existing study room policy remains in force with a maximum of two (2) students permitted in the study room at one time. Additional students in the study group may join virtually.

Reserves

  • The only materials available for checkout are audio CDs.
  • Course reserves are not available.

Reference

  • Librarians will provide reference services virtually: via email, phone, chat or Zoom.

See also: adjustments to Law Library procedures due to COVID-19.

Meeting & Event Policy for Faculty & Staff

+

Law School Events

Faculty and staff of the Law School may not invite any external speakers to the Law School during Fall 2020. In addition, faculty and staff may not host any event or other activity that is either open to the public or has more than 20 invited participants. Faculty and staff are encouraged to hold even smaller events and activities online whenever possible. Exceptions to this policy may be granted only by the Associate Dean for Faculty and Curriculum, Carolina Núñez, with permission from Academic Vice President Shane Reese.

Faculty & Staff Meetings

Faculty and staff meetings may be held in person at the law school if the group is 20 people or fewer so long as Utah State guidelines allow for such and Utah State guidelines, BYU face covering requirements, and social distancing are observed. If at any point the State guidance recommends a decrease in the maximum number of persons allowed to gather, the number shall be adjusted down to match the State guidelines.

Food Served at Faculty & Staff Meetings

Faculty and staff should refrain from serving food at meetings unless necessary because of time of day, length of meeting, or other consideration. Generally, all food shall be delivered to the law school in individual boxes or containers and placed in the meeting room so that attendees do not congregate or line up to collect their containers. No food will be served or distributed in the hallways at any time. All drinks will be individual, single-serving beverages. The organizer of each meeting will ensure that all food and other waste is properly disposed of and the surfaces cleaned before exiting the room.

Face Coverings

Students and employees are required to wear face coverings as outlined below.

  • In all classroom settings
  • Inside all university buildings (except in enclosed office areas occupied by a single individual)
  • During interactions with campus guests or customers
  • In other areas, indoors or outdoors, where required or directed by management
  • When physical distancing is difficult to maintain

Activities Held Outside the Law School

Faculty and staff may sponsor activities outside the Law School provided that activities do not involve more than 20 invitees and are not open to the public. In addition, other requirements for Law School events apply, including face covering requirements, physical distancing, and food limitations.

Meeting & Event Policy for Students

+

SBA & Club Events

Students, either individually or as part of a student club or co-curricular, may not invite or host in person any external speaker in Fall 2020, whether in the Law School or outside of the Law School. In addition, students may not host any event or activity that is either open to the public or has more than 20 invited guests. Events or activities may be held online. Student groups may reserve rooms in the Law School for online events as long as no more than 20 attendees are in any given room, no more than three rooms are used, BYU face covering requirements are followed, and social distancing is observed. Because of space constraints, room reservations for online events will be limited to once a month per organization. All SBA and club events and activities, whether online-only or online with room reservations, should be submitted to and approved by the Assistant Dean of Student Affairs, Bryan Hamblin. Events that do not follow these guidelines will not be approved for reimbursement or room reservation.

Co-curricular Events

Co-curricular groups may not host group events or activities, including competitions, trainings, or talks from external speakers. Events or activities may be held online. All co-curricular events and activities should be submitted to and approved by the co-curricular’s Faculty Advisor.

Student Leadership & Board Meetings

Leadership and Board Meetings may be held in person at the Law School if the group is 20 people or fewer so long as Utah State guidelines allow for such and Utah State guidelines, BYU face covering requirements, and social distancing are observed. Events that do not follow these guidelines will not be approved for reimbursement or room reservation.

Food Served in Student Meetings and Online Events

Student groups holding meetings or online events with attendees of 20 people or fewer per reserved room may serve food only as authorized by the Assistant Dean of Student Affairs, Bryan Hamblin. Students should refrain from serving food at meetings unless necessary because of time of day, length of meeting, or other consideration. Student groups may not advertise food at an event until the group has received such authorization. Generally, all food shall be delivered to the law school in individual boxes or containers and placed in the meeting room so that students do not congregate or line up to collect containers. No food will be served or distributed in the hallways at any time. All drinks will be individual, single-serving beverages. Food expenses that do not follow these guidelines will not be approved for reimbursement. Students will dispose of all food and trash items and clean surfaces before exiting the room. Failure to follow this policy will result in a student group not being allowed to reserve law school rooms for meetings for the duration of the academic year.

Face Coverings

Students and employees are required to wear face coverings as outlined below.

  • In all classroom settings
  • Inside all university buildings (except in enclosed office areas occupied by a single individual)
  • During interactions with campus guests or customers
  • In other areas, indoors or outdoors, where required or directed by management
  • When physical distancing is difficult to maintain

Activities Held Outside the Law School

Student groups may visit outside venues as a group if Utah State guidelines and the guidelines of the venue are being followed. Student groups may organize events outside the Law School provided that activities do not involve more than 20 invitees and are not open to the public. In addition, other requirements for Law School events apply, including face covering requirements, physical distancing, and food limitations. All outside SBA and club events and activities should be submitted to and approved by the Assistant Dean of Student Affairs, Bryan Hamblin, and all co-curricular events and activities should be submitted to and approved by the co-curricular’s Faculty Advisor. Events that do not follow these guidelines will not be approved for reimbursement.