Examinations – BYU J. Reuben Clark Law School

Examinations

A.  Exam Numbers 

An exam number, rather than a name or social security number, must be used on all exams and papers.  A student’s exam number shall be changed each Fall Semester.  Exam numbers are assigned and distributed by the Registrar.

B.  Exam Superintendent

The Dean shall designate the Exam Superintendent.  The Exam Superintendent shall supervise the scheduling and administration of all final exams.  All final exams, whatever the format or method of administration, that will involve the use of law school staff (including secretaries and other staff) in copying, distributing, monitoring, collecting, receiving, holding, or other proctoring functions should be scheduled by, and such administration supervised by, the Exam Superintendent.

C.  Professors’ Responsibility for Exams

Each faculty member is responsible for facilitating the administration of his or her final exams by himself or herself, or by the proctors working under the supervision of the Exam Superintendent.  Each faculty member whose exam is to be given to a class in the Law School should be available in the law building while the exam is being taken in case a question or emergency regarding the exam arises.  If a faculty member cannot be in the building while the exam is being taken, he or she should arrange for another faculty member to represent him or her in performing those functions and should notify the Exam Superintendent, as early as possible before the exam, who the proxy will be.

The law school staff, under the supervision of the Exam Superintendent, will proctor only the final exams that are given according to the exam schedule or as otherwise approved by the Exam Superintendent.  Law school staff ordinarily will provide assistance in copying, distributing, collecting, receiving, holding, and other proctoring functions for scheduled final exams.  Faculty should consider the exam proctoring burdens of the staff that perform such functions, and should cooperate with the Exam Superintendent and staff to alleviate unnecessary burdens.

D.  Final Exam Schedule 

The final exam schedule for the upcoming school year shall be published prior to Fall Semester.  This will allow students to plan in advance to avoid scheduling problems during the exam period.

E.  Rescheduling Exams for Individual Students

All students shall take their exams at the regularly scheduled times unless they receive permission from either the Associate Dean for Research and Academic Affairs or the Assistant Dean for Internal and Student Relations for an exception.  Permission for an exception (including permission for additional time) may be granted only for a compelling reason.  The following generally will not be considered compelling reasons: (1) exams scheduled on sequential days, (2) two exams scheduled on the same day, (3) conflict with travel plans or reservations, (4) conflict with weddings, receptions, or similar events, (5) conflict with employment plans, (6) illness, or injury, unless a medical professional indicates in writing that the illness or injury is very likely to significantly diminish the student’s capacity to perform on the exam at the scheduled time, or (7) English as a second language, if the student has studied at an English language university for two academic years or longer, unless it is determined that the student had deficient English language skills at the time of admission.

Students who have documented disabilities should contact the Assistant Dean for Internal and Student Relations and complete the form that notifies the Exam Superintendent of the need to provide appropriate accommodations for the student during the exam period before the posted deadline.

If an exception is granted, students shall take their exam at one of the times listed for “rescheduled exams.” Ordinarily, the student should take the rescheduled exam after the scheduled exam time.

Students who need to petition for an exception may do so on a form provided by the Exam Superintendent.  The petition must be submitted to the Associate Dean for Research and Academic Affairs before the posted deadline, at least four weeks before the beginning of the exam period, unless an emergency (such as serious illness, injury, or death of a close family member) prevents such timely submission.  The petition shall state in detail the compelling reason for taking the exam at another time.  The Associate Dean for Research and Academic Affairs may grant the petition if he or she concludes that the reasons are compelling and that all other circumstances, including consideration of administrative burdens and protection of the integrity of the examination process, warrant granting the petition.  The Associate Dean for Research and Academic Affairs shall make a decision within one business day after receiving the completed Petition, and upon deciding shall immediately return a copy of the Petition to the Exam Superintendent indicating whether the petition is granted or denied; and if granted, the Exam Superintendent shall assign the time, place and other circumstances of the rescheduled exam.  The Exam Superintendent shall keep copies of all petitions filed, indicating the decision, for one year.

Students whose petitions are approved by the Associate Dean for Research and Academic Affairs or the Assistant Dean for Internal and Student Relations shall contact the Exam Superintendent the week before the final exams to receive instructions and their exam schedule.

F.  Taking the Final Exam

Room assignments for final exams shall be posted prior to the exam period.  Exams begin promptly; students should not be late.  Students who are late will not be given extra time. Bluebooks will be provided by the Law School for each exam.  Students should supply their own writing instruments.  If the exam is closed-book, a student should not bring anything to the exam room except writing instruments.

Students who register to use their laptop will go to the room designated on the final exam schedule as “Examplify” room.  Students who register to write in a Bluebook will go to the room designated “Writing” room.  Students who, after registration, change their mind about whether they will use their laptop must still go to the room for which they are registered.

At the end of the exam, the proctor will announce a 5-minute warning, a 1-minute warning, and then will stop the exam.  Any student who continues to write or type after that time shall have his or her name reported to the professor and his or her test withheld.

If a student finishes the exam early, he or she should turn in the exam and materials to the Fishbowl.  Once a student is finished and leaves the exam room, he or she cannot return.  A student must never ask another student to turn in his or her exam; each student is responsible for his or her own exam.

G.  Permissible Equipment for Taking Exams

Final exams must be handwritten or typed on a computer usingExamplify Software.  Students furnish their own laptop computers.  See also paragraph I.O, supra.

H. Examplify Software

The Law School has approved students to use their laptop computers to take final exams when usingExamplify Software.  Students may not use their computer as a reference to notes, outlines, Internet, etc., even if the exam is open book.

It is the responsibility of each student to complete the following requirements before the posted deadlines (four weeks before final exams begin):

1. Download the software from the law school website.  Students who need help or have questions about downloading the software should contact the HelpDesk.

2. Take a practice exam.

Each student is responsible to make sure his/her computer is in working condition.  If a laptop breaks before final exams, the student should make necessary arrangements to get it repaired or replaced.  Otherwise, the student must write the exam.

If a laptop crashes or freezes during the final exam, the student should immediately begin writing in a Bluebook.  After the exam, the student should tell the proctor that the computer crashed during the exam and immediately take the laptop to the Exam Superintendent to retrieve, if possible, any recoverable portion of the exam from the computer.

I.  Past Examination Questions

Professors are encouraged to post copies of examinations given in the three previous years in the reserve library, along with appropriate model or exemplary answers to help students in preparation for the examination.

J.  Review of Examination Answers

Professors may make students’ exams accessible to read or photocopy, and also make available model answers or anonymous exemplary student answers after grades are published.  Students who object to having their examination answers available to others must notify their professors in advance.

Professors should retain examination booklets for a period of one year following the administration of the examination.

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